Hayward, CA

We're Hiring! Administrative/ Inventory Coordinator

Location: Oakland, CA Schedule: Monday-Friday, 7am-5pm

Pay rate: $28-$32 Industry: Cold Storage / Warehouse / Logistics/Inventory Control

Job Summary

We are seeking a detail-oriented and reliable Inventory Control Administrative Coordinator to support daily office and operational functions within a fast-paced cold storage warehouse environment. This role is responsible for invoicing, billing, accounts payable, inventory tracking, and administrative support while serving as a bilingual point of contact for both English- and Spanish-speaking employees and customers.

Key Responsibilities

• Prepare, review, and process invoices and customer billing accurately and on time
• Manage Accounts Payable (A/P), including vendor invoices, purchase orders, and payment tracking
• Maintain organized financial and administrative records in compliance with company policies
• Monitor and support inventory control, including data entry, reconciliation, and reporting
• Order and track office supplies and administrative materials to ensure uninterrupted operations
• Utilize Microsoft Excel for reporting, data tracking, and analysis (spreadsheets, formulas, logs)
• Communicate effectively with warehouse staff, vendors, and customers in both English and Spanish
• Support warehouse and management teams with general administrative duties as needed
• Assist with audits, documentation, and compliance related to cold storage operations

Qualifications

• Prior experience in an administrative, accounting, or warehouse office role (cold storage or logistics preferred)
• Strong knowledge of invoicing, billing, and accounts payable processes
• Experience with inventory control systems and data tracking
• Proficient in Microsoft Excel and other office software
• Bilingual in English and Spanish (verbal and written)
• Strong attention to detail, organization, and time-management skills
• Ability to work independently in a fast-paced environment

Preferred Skills

• Experience working in cold storage, warehouse, or distribution environments
• Familiarity with canopy, accounting or ERP systems
• Understanding of inventory and temperature-controlled logistics processes

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Job Requirements:

#nowhiring 

Mixer/Batcher – 5:30 AM–2:00 PM The Batcher prepares, mixes, and processes raw materials into bulk cosmetic products while following ISO 22716 and GMP standards. This role manages batch numbering, ingredient staging, equipment operation, heated tank handling, in-process checks, and accurate documentation to ensure product quality and traceability.ResponsibilitiesVerify work orders and pre-weighed materials; assign batch numbers.Stage and record all ingredients; prepare and inspect tanks and mixers.Add ingredients in sequence and operate heated tanks for water/oil phases.Melt solids safely; transfer phases using sanitized hoses and pumps.Operate high-shear mixers and perform in-process checks (temp, pH, viscosity).Follow contamination-prevention protocols and document cleaning/sanitization.Report deviations and support QA during audits and investigations.Set up and troubleshoot mixers, pumps, heaters, and flow meters.Clean and sanitize equipment and maintain logs.Coordinate with production teams and guide untrained staff on basic tasks.QualificationsHigh school diploma; technical training preferred.1–2 years batching/compounding experience.Knowledge of ISO 22716, GMP, and safety practices.Ability to operate batching equipment and maintain accurate records.Ability to lift 50 lbs, stand for long periods, and use PPE.

Job Requirements:

GMP Knowledge, Heavy Lifting