Job Opening: Administrative Assistant

Administrative Assistant / Safety Support

Location: Salinas, CA

Pay Rate: $22.00 – $26.00/HR

We are seeking a reliable and detail-oriented Administrative Assistant to support office operations, invoicing, and driver onboarding activities. This role requires strong organizational skills, experience with QuickBooks, and the ability to work in a fast-paced environment.

Responsibilities:

• Create, process, and track invoices using QuickBooks
• Maintain accurate records and filing systems
• Assist with billing inquiries and administrative tasks
• Answer phones, emails, and provide general office support
• Support the Safety Manager with onboarding new drivers
• Collect and organize new hire and compliance documents
• Schedule orientations, training, and safety-related meetings
• Maintain driver files and track required paperwork
• Assist with safety and compliance documentation as needed

Qualifications:

• Previous administrative or office support experience
• Proficiency in QuickBooks required
• Strong computer skills, including Microsoft Office
• Excellent organizational and communication skills
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and accuracy
• Experience in transportation, logistics, safety, or HR support is a plus