Administrative Assistant

Full-Time | Monday–Friday | 8:00 AM – 5:00 PM

$25/hour (DOE)

Job Description

We are hiring a reliable and detail-oriented Administrative Assistant to support daily office operations and leadership. This role requires strong organizational skills, the ability to multitask, and a proactive attitude in a fast-paced environment.

Responsibilities

• Prepare and assemble daily sample orders and sample kits
• Conduct daily inventory cycle counts for sample stock
• Support Regional VP and outside sales team with large projects (e.g., Disney, Academy Awards events)
• Assist with order approvals and cancellations
• Handle banking tasks including check deposits, cash orders, and petty cash reconciliation
• Submit invoices to Accounts Payable and follow up for timely processing
• Perform filing, record keeping, and document organization
• Coordinate office events such as luncheons, BBQs, and employee celebrations
• Provide front desk/reception support (calls, visitors, etc.)
• Track and distribute employee paychecks
• Collect job applications and route to appropriate departments
• Post and distribute HR notices as required