Job Opening: Payroll & Office Administrator

Payroll & Office Support Specialist – Bilingual English/ Spanish

Location: Office-Based – Thousand Oaks, CA

Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented Payroll & Office Support Specialist to support payroll processing, invoicing, and general office operations. This role is ideal for someone with strong QuickBooks experience who enjoys working independently in a service-based environment. Training will be provided for estimating and job costing.

Key Responsibilities

Payroll & Accounting

• Process weekly payroll accurately and on time using QuickBooks
• Apply and manage payroll class codes for job costing
• Maintain employee time records and resolve payroll discrepancies
• Assist with payroll reports and basic accounting tasks

Invoicing & Billing

• Prepare and send customer invoices
• Support billing accuracy and follow internal procedures

Estimating & Administrative Support

• Assist with preparing job estimates (training provided)
• Maintain organized digital and physical records
• Support general office and administrative operations as needed

Benefits

• Competitive hourly pay or salary, based on experience
• Health, dental, and vision insurance 
• Consistent weekday schedule

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