Job Opening: Administrative Assistant

Join our team at a Food Manufacturing Company in Chatsworth, CA! We’re hiring an Administrative Assistant to support our dynamic operations.

Position Title: Administrative Assistant 

 Hours: Flexible schedule, primarily 8am – 4:30pm (once a week, start at 4:30am-1pm)

 Pay: $27/hour

Position Title: Administrative Assistant  

Current Position Responsibilities:

• Answer incoming phone calls/emails to the appropriate person/department and screen/forward when appropriate
• Support reception and receive visitors at the front desk by greeting, welcoming, having them sign-in, directing, and announcing them appropriately. Translate documents from English to Spanish.
• Update written Visitor Check-In Log throughout the day and be responsible for it during an evacuation emergency
• Provide basic and accurate information in-person and via phone/email/customer service software
• Direct daily email/customer service software inquiries to the appropriate person/department in a timely manner
• Reply to all coupon requests and distribute coupons accordingly
• Ensure reception and lobby area is tidy and presentable, with all necessary stationery and material
• Maintain office security by following safety procedures and controlling access via the reception desk
• Manage visitor GMPs
• Receive and sort daily mail/deliveries and notify recipients
• Perform other clerical receptionist duties such as filing, photocopying, laminating, posting of announcements and mailing/shipping USPS & UPS
• Adhere to company core values and company policies
• Post office conference room schedule daily
• Update The Receptionist iPad options as needed
• Track inventory and order office supplies (including printer toner) as needed
• Keep supply closets (BA & BD) clean, stocked and organized
• Maintain and order office snacks
• Track inventory and order coffee/filters for breakrooms and office
• Coordinate and manage Vending Machines
• Create company flyers posting for HR and company events
• Ensure COVID-19 procedures for visitors and guest are being observe
• Other duties as assigned