Lake Forest, CA

Office Manager-Irvine, CA

8:30am-5:30pm

Temp to Hire 

$25-$26hr 

Responsibilities:

• Organize and schedule meetings and appointments.
• Manage office supplies inventory and place orders as necessary.
• Assist with the onboarding process of new hires, new hire orientation, and separation process
• Assist with the recruiting process such as phone screening candidates, scheduling interviews with candidates, and reference check
• Assist with the onboarding process for new hires.
• Maintain electronic files of personnel files and update records as needed.
• Must be able to handle confidential information with full discretion.
• Assist with payroll process using QuickBooks / ADP and review employees’ timecards for accuracy
• Responsible for managing company inventory, managing the purchase order process by executing POs, closing Pos, and processing payments for closed POs, and updating the purchase order spreadsheet daily.
• Assist with Account Payable by reviewing invoices information matching with PO orders, processing check or credit card payments, and maintaining a spreadsheet of all payments.
• Assist in sending quotes to clients, follow-up or approvals, transfer the orders to Operations.
• Assist in receivables by sending invoices, reminders for payments until payment is receive.
• Coordinate company’s birthdate celebrations and holiday parties.
• Office pantry / kitchen area maintenance – with supplies etc.
• Coordinate with external vendors / service providers to ensure the ordered service was received prior to payment.
• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Perform receptionist duties: greet visitors, and answer and direct phone calls.

Job Requirements:

Basic Qualification

• Associate degree/ Bachelor’s degree
• Minimum 2+ years of Office Manager experience
• Minimum 2+ years of Human Resource experience
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Office365