Marketing & Sales Administrative Coordinator

Location: Irvine
Job Type: Full-Time

Pay: $21.60 - $25.00

Position Summary

We are seeking a highly organized and detail-oriented Marketing & Sales Administrative Coordinator to support the marketing and sales departments. The ideal candidate will be efficient, professional, and capable of managing multiple priorities while maintaining a high level of accuracy. This role is critical to ensuring smooth day-to-day operations, coordinating events and travel, supporting marketing initiatives, and delivering exceptional service to clients, guests, and internal stakeholders.

Essential Duties & Responsibilities

The essential functions include, but are not limited to:

• Arrange VIP hotel accommodations, dining reservations, transportation, and activities for visiting guests and clients.
• Prepare marketing materials including brochures, presentations, welcome packets, and promotional materials.
• Manage inventory of brochures, giveaways, samples, and other marketing collateral.
• Coordinate the shipment and tracking of display materials for trade shows and events.
• Register AIA courses and distribute completion certificates.
• Provide administrative and document support for meetings, trainings, and presentations.
• Assist with the planning and setup of training events, company functions, and catered meetings.
• Follow up on sales leads generated through trade shows and marketing events.
• Welcome clients, visitors, and VIP guests and direct them appropriately.
• Coordinate travel arrangements for executives and sales team members attending trade shows and company events.
• Schedule meetings and maintain departmental calendars.
• Monitor and route incoming emails from the company information inbox to the appropriate personnel.
• Assist executives with special projects, personal tasks, and errands as needed while maintaining confidentiality and professionalism.
• Perform additional administrative duties as assigned.

Required

• Minimum of 1 year of administrative, marketing support, customer service, or related experience.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with Adobe Acrobat or related software.
• Professional demeanor with strong interpersonal and customer service skills.

Preferred

• Associate's or Bachelor's degree in Business, Marketing, Communications, or a related field.
• Experience supporting sales and marketing teams.
• Event planning, travel coordination, or trade show experience.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift and move marketing materials, packages, or event supplies up to 25 pounds.
• Ability to travel locally as needed to assist with company events and trade shows.

Assembly & Order Picker

Location: Irvine
Job Type: Full-Time

Schedule: 6:00am - 2:30pm (Monday - Friday) 

 Assembly & Order Pickers: This position is responsible for assembling products, picking customer orders, preparing shipments, and supporting daily warehouse operations. The ideal candidate is detail-oriented, reliable, and able to work efficiently in a fast-paced environment while maintaining high standards of quality and accuracy.

Assembly Responsibilities

• Assemble products according to work instructions and quality standards.
• Inspect components and finished products for accuracy and quality.
• Use electric hand tools and equipment safely and effectively.
• Report product defects or production issues to supervisors.
• Maintain a clean and organized work area.

Order Picking Responsibilities

• Pick, pack, and prepare customer orders accurately and efficiently.
• Verify order quantities and product information before shipment.
• Label and stage orders for shipping.
• Assist with inventory counts and stock replenishment.
• Organize products within the warehouse to maintain inventory accuracy.

General Responsibilities

• Follow company safety policies and procedures.
• Meet productivity and quality expectations.
• Work collaboratively with team members and supervisors.
• Perform additional warehouse and production duties as assigned.

#nowhiring

Vitamin Manufacturing Company
Full-Time | Monday-Friday

We are currently hiring Packaging Technicians for a growing vitamin manufacturing company. This is a great opportunity to join a stable team in a clean, fast-paced production environment.

Available Shifts & Pay Rates

1st Shift: 7:00 AM - 3:30 PM | $18.00/hr
2nd Shift: 3:00 PM - 11:30 PM | $18.50/hr
3rd Shift: 11:00 PM - 7:30 AM | $19.00/hr

Job Responsibilities

• Package vitamins and nutritional supplements according to company standards
• Operate packaging equipment and production line machinery
• Label, inspect, and verify finished products for quality and accuracy
• Maintain a clean and organized work area
• Follow GMP (Good Manufacturing Practices) and safety procedures
• Complete required production documentation
• Work efficiently to meet production goals

#nowhiring

• Previous manufacturing, production, packaging, or warehouse experience preferred
• Ability to stand for extended periods of time
• Ability to lift up to 30-50 lbs as needed
• Strong attention to detail and quality standards
• Reliable attendance and punctuality
• Ability to work in a team environment