Job Opening: Accounting Billing Coordinator

Advance Your Career! 

Looking for your next career move in a well-established food manufacturer in Irvine? Don’t miss the opportunity to work for a company that truly cares about you and your success. We are currently looking for an experienced Accounting Billing Clerk. Join our team and receive good pay, good benefits, and FREE online skills training to help you advance your career!

“I love working for Select. They find me great opportunities! “George, Select Associate

We Require Our Customers to Offer:

• Adherence to all safety and COVID-safe requirements – your health and safety is our priority
• Employee-focused workplace

As a Select associate, We Offer You:

• Competitive pay
• Paid weekly (Direct Deposit or ATM Debit Card available)
• Access to health benefits and a retirement plan
• A personal recruiter to help with job searches and assistance when at work!
• FREE ONLINE skills training

Summary:

The Accounting Billing Coordinator works under moderate guidance from the Accounting Supervisor to manage open AR and ensure the timely resolve of open billing documents. This role is responsible for contacting customers, maintaining accurate records, resolving payment issues, and providing reports to support the accounting team. The ideal candidate is detail-oriented, proactive, and skilled at managing customer relationships while ensuring compliance with company policies.

Responsibilities:

• Customer Outreach: Proactively contact delinquent customers via phone and email to collect past-due balances, negotiate payment plans, and secure commitments for payment.

• Invoice Management: Upload invoices and supporting documents in PDF format to customer portals, ensuring that all necessary information is available for review and processing.

• Account Monitoring & Reconciliation: Maintain and update collections records, track payment progress, and identify discrepancies between invoices and payments. Work with internal teams and customers to resolve any disputes.

• Reporting & Analysis: Generate, analyze, and maintain collections reports in Excel for the Accounting Supervisor, providing insights on aging accounts, payment trends, and outstanding balances.

• Cross-Department Collaboration: Partner with the sales and shipping teams, as well as the Accounting Supervisor, to resolve customer disputes, identify billing discrepancies, and reconcile canceled or adjusted orders.

• Customer Service & Relationship Management: Maintain a professional and diplomatic approach when dealing with customers, ensuring a positive relationship while enforcing payment terms.

• Process Improvement: Identify areas for improvement in the collections process and recommend solutions to enhance efficiency and reduce delinquency rates.

• Compliance & Documentation: Ensure all collection activities adhere to company policies and legal requirements, documenting communications and agreements with customers for audit and reference purposes.

Supervision Exercised:None.

Qualifications and Requirements:

• 2–3 years of related experience in collections, accounts receivable, or accounting.

• Strong interpersonal skills with excellent verbal and written communication.

• Proficiency in Microsoft Excel for reporting and data analysis.

• Ability to work with multiple monitors and manage digital records efficiently.

• Experience with SAP or similar ERP systems is desirable.

• Strong problem-solving skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

• Must be able to work full-time in an office setting.

Education:

• High school diploma required. Some college coursework is desirable