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6 ways to ensure your employee orientation works

4/22/2021

6 ways to ensure your employee orientation works

When you bring a new hire into your organization, you certainly want to set them up for success and ensure they can hit the ground running after a successful orientation. The question is, how do you perfect that process so that every new employee has exactly what they need to be successful early in their careers with your company?

It's not always easy to do, but the following suggestions will help keep your latest hire on top of their game and integrate them seamlessly into your current operations:

1) Know everything you want them to take from the process

A good orientation process begins with proper planning, and mapping out everything you believe new hires will want or need from you, according to Tallyfy. Try to think of all the questions that could arise, and find ways to answer them before they're even asked, so your new hires feel you've thought of everything and never feel adrift during these early days with your company.

2) Give them plenty of info before they show up

A classic mistake many businesses make when it comes to orientation is to wait until the employee shows up for their first day of work, Tallyfy said. This level of engagement would be better off started before they arrive, sending certain materials via email so that they can better acquaint themselves with what you want to convey.

3) Don't overwhelm them with things to do and people to meet

Along similar lines, one thing you don't want to have happen is that your employee comes through the door, gets a thick stack of papers dropped in their lap, and then has to meet 10 different people shortly after they arrive, according to Cleverism. Give new hires time to meet with their direct supervisor and acclimate to the "vibe" of the office, and of course fill out necessary paperwork.

4) Get them up to speed with your internal language

Every company has not only its own way of doing things, but also talking about those things, Cleverism advised. You no doubt have a long list of terms you use to describe internal documents, projects, teams and more, and you can't expect people to learn them all out of the gate. Providing a helpful guide would be a good idea as a result.

5) Make the first impression a great one

Every new hire — just like any other visitor to your company — should be welcomed warmly and not just ferried off to an empty conference room where they will spend a few hours filling out forms, according to GuideSpark. Make sure people have what they need to be comfortable before the orientation process truly begins.

6) Make sure all their accounts are fully set up on Day 1

Finally, it's a good idea to have each new hire fully set up in your various systems before they arrive, GuideSpark said. That means they should already have their own personal email address, accounts in whatever software your office uses and so on, all ready to go so they can start working as soon as possible.